Complete Compliance Checklist Online

Meeting Details

State

Meeting Type

Meeting Date

Checklist Completed By

Before the Meeting Select All

Meeting notice posted/sent within required timeframe

Notice includes date, time, location, and agenda

Agenda prepared and distributed to board members

Prior meeting minutes prepared for approval

Financial reports prepared and reviewed

Reserve fund status reviewed

Accounts receivable/delinquency report prepared

Meeting venue confirmed and accessible

Virtual meeting link tested (if applicable)

Quorum requirements reviewed and determined

During the Meeting Select All

Call meeting to order and note time

Verify and document quorum

Record all board members present and absent

Record number of homeowners present

Designate minute-taker

Approve prior meeting minutes (motion, second, vote)

Present financial report

For each motion:

Motion stated clearly

Seconded

Discussion held

Vote taken and recorded

No votes in executive session (except procedural)

Executive session entry/exit times documented

Homeowner forum conducted (if scheduled)

Action items assigned with responsible party and due date

Motion to adjourn (motion, second, vote)

Note adjournment time

After the Meeting Select All

Minutes drafted within required timeframe

Minutes reviewed for accuracy

Minutes distributed to board for review

Minutes approved at next meeting

Approved minutes filed in association records

Action items tracked and followed up

Any required notices sent

Records retained in accordance with governing documents

Washington State Requirements

Meeting notice must include date, time, place, and agenda

Budget ratification meetings require 14-21 days notice

Members may request records within 5 business days

WUCIOA requirements effective January 1, 2026

Complete Checklist Online

Meeting Details

Before the Meeting Select All

During the Meeting Select All

After the Meeting Select All

Washington State Requirements